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terms & conditions

Please read the following Terms and Conditions and sign and date the vendor contract page to acknowledge that you have done so.

  1. PAYMENT OF EXHIBIT SPACE RENTAL FEE: Payment in full must accompany the VENDOR CONTRACT in order to hold space unless prior arrangements have been made. Make checks payable to: Hold The Line K9 Conference. Failure to comply with the above payment terms will result in the forfeiture of your booth space. All space MUST be paid by February 1, 2024. Failure to comply with the above payment terms will result in the forfeiture of your booth space, deposit, and possible disqualification from future events.

  2. PAYMENT OF SPONSORSHIPS: Payment in full or minimum 50% deposit must accompany the SPONSORSHIP CONTRACT in order to hold space unless prior arrangements have been made. Make checks payable to: Hold The Line K9 Conference. All Sponsorships MUST be paid by February 1, 2024. Failure to comply with the above payment terms will result in the forfeiture of your booth space.

  3. CANCELLATION AND REFUNDS: Cancellation by the Vendor, for any reason, will result in forfeiture of all money paid by the Vendor. Notice of cancellation must be made in writing. **THERE IS A $250.00 FEE IF BOOTHS ARE CANCELED AND REFUNDED. NO REFUNDS AFTER FEBRUARY 1, 2024.**

  4. ASSIGNMENT OF EXHIBIT SPACE: Exhibit space will be allocated on a first-come first-reserved basis. Space reservations will be confirmed upon receipt of an executed contract signed by a duly authorized representative of the Vendor and full payment. Vendor agrees not to assign or sublet any portion of the exhibit space unless first authorized, in writing, by Blueline K9 Training, LLC dba Hold The Line K9 Conference (HTLK9). HTLK9 reserves the right to assign and/or reassign the Vendor booth space other than that requested by the Vendor and to rearrange the vendor hall at their sole discretion.

  5. OCCUPANCY OF SPACE: Only one Vendor, as listed in this contract, may occupy the exhibit space. Vendor agrees not to assign, sublease, or otherwise share any portion of the contracted exhibit space to or with any other party except a wholly-owned subsidiary, or firms for which the Vendor is the distributor or worldwide agent unless first authorized, in writing, by HTLK9. Vendor agrees not to display the products, literature, or advertising of any company other than that listed within this contract. Vendors may not host/sell private Raffles that do not share revenues with HTLK9.

  6. INSTALLATION AND DISMANTLING OF EXHIBITS: Vendors agree to abide by pre-set Set-up times. Booths must be set up and operational no later than 4:30pm, April 9, 2024. Vendor agrees that all materials are to be removed from the vendor hall on April 11, 2024, by 11:59pm. Absolutely NO exhibit breakdowns before 9:00pm on April 11, 2024 for those in the row nearest the stage. Early breakdowns may lead to disqualification from future shows. Light Breakdown allowed for other vendors as long as walkways remain clear beginning at 8:15pm on April 11, 2024.

  7. SECURITY: Final responsibility for security and protection of the Vendor personnel, displays, equipment, and materials shall be with the Vendor. HTLK9, its agents, and representatives assume no liability for any loss, theft, damage, injury, or death prior to, during, or after the Conference.

  8. LIMITS OF LIABILITY: HTLK9, their officers, directors, agents, representatives, employees and contract vendors shall not be responsible and shall be held harmless for any loss, injury, or death resulting from any incident, fire, theft, or any cause whatsoever, including but not limited to accident or injury to Vendor property, Vendor demonstration participants, their employees, agents, guests, the public, and others, prior to, during, or after the exhibition. Vendor assumes the entire responsibility and hereby agrees to protect, indemnify, defend, and hold harmless HTLK9, its officers, directors, employees, agents, and representatives against all claims, losses, and damages to persons and property, governmental charges, or fines, and attorney fees arising out of, or caused by Vendor installation, dismantling, removal, maintenance, occupancy, or use of the exhibition premises or any part thereof, including any outside exhibition or demonstration areas. Vendor also acknowledges that HTLK9, their officers, directors, employees, and agents neither carry insurance for Vendor property or person nor will any of the above-named be responsible for providing or arranging for such insurance.

  9. GENERAL RESTRICTIONS: Only law enforcement, military, and security products and services and canine-related products and services may be displayed and exhibited. HTLK9 reserves the right to deny space to a Vendor if the products and/or services to be displayed, exhibited, or promoted do not directly meet the objectives of the Conference. All demonstrations and displays must be confined to the limits of the contracted exhibit space. Aisles must be kept clear. Advertising material, literature, samples, and giveaways may only be distributed within the confines of the contracted exhibit space. HTLK9 reserves the right to impose limitations on visual and noise levels, and any method of operation which becomes objectionable. Adhesive-backed signs are not permitted in the vendor hall. No signs will be affixed with pins, nails, tape, tacks, or adhesives of any kind to walls, doors, windows, or any other surface in the vendor hall. This agreement is subject to all terms and conditions contained in the lease between the exhibit facility and HTLK9. In the event of inconsistencies or omissions in the respective leases, the terms of the facility lease will supersede. In the event of any violation of these Terms and Conditions by the Vendor, HTLK9 reserves the right, at their discretion, to close the Vendor’s display and remove the Vendor’s display and equipment from the vendor hall. The Vendor will forfeit all monies paid, and be responsible for any and all charges associated with the above action.

  10. TERMINATION OF CONFERENCE: Should HTLK9 be prevented, in the sole judgment of HTLK9, from holding the conference as a result of war, riot, strike, picketing, boycott, embargo, injunctions, emergency declared by a governmental agency, damage to the building, or any other act, incident, or circumstance beyond the control of HTLK9, the VENDOR CONTRACT may be terminated. HTLK9 will have no liability for any Vendor financial loss or damage, and no financial obligation to the Vendor except to refund a prorated share of total exhibit space rental fees after deduction of all costs and expenses incurred by HTLK9, and a reserve for claims. Vendor hereby waives all claims for loss or damage as a result of the termination.

  11. AMENDMENTS TO TERMS AND CONDITIONS: Blueline K9 Training, LLC, dba Hold The Line K9 Conference (HTLK9) at its discretion, may make changes, amendments, or additions to the Terms and Conditions of this contract between HTLK9 and the Vendor. Any changes, amendments, or additions shall be binding on the Vendor. The ruling of HTLK9 shall be final in all instances with regard to the use of exhibit space.

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